EAST CLAYDON PARISH COUNCIL
Minutes of the Meeting of the Parish Council
Held in East Claydon Village Hall
At 8pm on Thursday 21 February 2019
Those Present: Councillors Peter Wright (Chair), Martin Paul (MP) Gary Baldwin (GB), Martin Hughes (MH) and Colin Kitchen (CK)
Also present: Carole Jackman (Clerk), Rod Gibbard, Volunteer Thames Valley Police (for Speed watch only) and two members of the public.
Rod Gibbard explained his volunteer role in Thames Valley Police and gave a schedule of numbers of people caught speeding and letters sent out. The figures presented indicated that the speed watch is working.
Chair thanked Rod for attending the meeting who then left.
Open Forum for Parishioners: HS2: A parishioner highlighted that HS2 are proposing to start clearing 250 acres of hedgerows and woodland at the site of the Steeple Claydon marshalling yard. Chair had written to The Rt. Hon. Andrea Leadsom, MP, Leader of the House of Commons, requesting that she uses her influence to get this stopped. Parishioners are urged to do the same. It was also noted that the Bucks Herald have started a campaign to get this stopped. A campaign has also started on Facebook.
- Apologies: Cllr Paul Lupton
- Declarations of Interest:
There were no Declarations of Interest.
- Minutes of the Meeting held on Thursday 17 January 2019
The minutes of the meeting held on Thursday 17 January 2019 were approved by those present and signed by the Chairman as a true record.
- Matters Arising
4.1 Hinton Close
Clerk had requested that a reflector is placed on the wall at the bottom of the path from Hinton Close.
- Planning Applications
19/00263/APP: East Claydon School, St Marys Road, East Claydon Buckinghamshire MK18 2LS
Change of use from agricultural to educational to include new car park and extension to school playing fields.
Deadline for comment: 25 February.
Council Decision: The Parish Council agreed to submit the following comment to AVDC Planning with a more detailed separate letter. “In principle, the Parish Council strongly supports this application.
However, it would prefer that there is an entrance and an exit at the far end of the parking area to allow a one way flow of vehicles. Also, that the drop off area is reconfigured so that the method of parking when discharging or collecting the children is changed so that the cars do not have to reverse out of parking bays.”
19/00396/ALB: New Farm, 2 St Marys Road, East Claydon, Buckinghamshire MK18 2NA
Removal of tiles from roof for replacement of battens.
Deadline for comment: 4 March
Council Decision: No objection.
19/00514/APP: Proposed porch and single storey rear extension to existing approval 16/00154/APP, Monkomb Dairy Monkomb Farm, Winslow Road, East Claydon, Buckinghamshire MK18 2LF.
Deadline for comment: 4 March.
Council Decision: No objection.
APPEAL : 18/02245/COUAR | Determination as to whether prior approval is required in respect of transport & highway impact, noise, contamination risk, flooding and locational considerations for the conversion of an agricultural building into 4 dwellinghouses (Class Q(a)) and in relation to design and external appearance of the building (Class Q(b)). | Monkomb Farm Winslow Road East Claydon Buckinghamshire MK18 2LF.
Start date 1 February.
Council Decision: Noted – Council raised no objection to this planning application at its meeting on 19 July 2018.
There were no maintenance issues reported.
- Village Speed Watch
See comments above.
- Roads / Pathways
- Pathway opposite village hall
Chair had received a letter from a resident asking for improvements to the footpath opposite the village hall, so that the children did not get their shoes muddy when crossing the road.
Action: Chair to respond informing the resident that the Council does not have the funds and is not empowered to carry out the requested work.
- Farm Exit
It was noted that there was a built up of ‘muck’ against the kerbing at the farm exit.
Action: Cllr GB will speak to the farmer to ask for the it to be cleaned out. Cllr GB
- Water Mains
It was noted that the water main cover near Chestnut View had been repaired. TfB had referred the repair of the water main cover opposite the village hall to Thames Water.
- Grass / Tree / Hedge cutting
9.1 Litter Pick
It was agreed to meet at the Village Hall at 10am on Sunday 3 March.
Actions: Cllr GB to check that the equipment is available, to advertise on Facebook, to get leaflets organised for printing and distribution and to ask if the village hall committee will organise some refreshments. Cllr GB
Cllr CK to check whether the Mushroom Club will open. Cllr CK
Clerk to obtain more rubbish bags. Clerk
- Bucks County Council (BCC) / Aylesbury Vale District Council (AVDC) Modernising Local Government in Buckinghamshire
- No updates were available from the County and District Councillors.
- Cllr MH had attended the Buckingham Local Area Forum and reported that:
- a presentation on HS2 was given
- Paul Foot is our new Local Area Technician
- It was noted that an Environmental Assessment is now required for the Oxford to Cambridge Expressway.
- Finance and Accounts
- Finance Report: Clerk presented the finance report which was approved by Council.
- Bank Signatories: Cllr CK to be added to the internet banking.
Action: Clerk to add Cllr CK to list. Clerk
- Village Hall redevelopment
The following was noted:
- Cllr GB had disposed of some rubbish from the hall.
- The Snooker Room is now in operation and is being used by the Mushroom Club.
- Cllr GB is getting quotes for changes to the heating system.
- It was still not clear whether or not a partition wall was required.
- A regular hirer had been identified.
Action Chair to write to the person identified. Chair
- It was agreed that a fire assessment should be held.
Action: Clerk to get dates from Churchills. Clerk
- HS2 / East West Rail / Oxford to Cambridge Expressway
13.1 HS2 See note above.
13.2 East West Rail No updates were available.
13.3 Oxford to Cambridge Expressway. No updates were available.
- General Correspondence
The general correspondence had been circulated to Councillors by email and is attached at appendix 1.
- Any Other Business
It was noted that the repair of the Mushroom is still in hand.
Cllr MH had received handouts for the VETS.
It was noted that recently an ambulance had taken several minutes to get through the village due to the parked vehicles.
- Date of Next Meeting
The next Parish Council Meeting will be held in the Village Hall at 8pm on Thursday 21 March 2019.
Meeting closed at 9.35pm
General Correspondence Received
|i.||18 Feb||Commercial Manager, SEED Strategy||Our Vale – crowdfunding workshop invitation|
|ii.||14 Feb||Planning||Planning Application Consultation 19/00514/APP|
|iii.||12 Feb||Parish Liaison Officer||PC – Crowd funding|
|iv.||4 Feb||Planning||Planning Application Consultation 19/00396/ALB|
|v.||1 Feb||Parish Liaison||Planning printing feedback|
|vi.||1 Feb||Planning||18/00100/REF – Monkomb Farm appeal|
|vii.||28 Jan||Planning||Planning Application Consultation 19/00263/APP|
|viii.||28 Jan||Parish Liaison||Planning Application Consultation 19/00263/APP – confirmation of extension to comments deadline to 25 Feb|
|ix.||24 Jan||Planning||Planning Application Consultation 19/00263/APP|
|i.||15 Feb||Communications||ICS newsletter February|
|ii.||11 Feb||Strategic Planning and Infrastructure Manager||An Additional Buckinghamshire Minerals and Waste Local Plan Modification Consultation|
|iii.||5 Feb||Buckingham LAF||Supplement: Fire and Rescue Update to the agenda for Buckingham Local Area Forum|
|iv.||4 Feb||Buckingham LAF||Supplement: TVP Update to the agenda for Buckingham Local Area Forum|
|v.||1 Feb||Buckingham LAF||Agenda for Buckingham Local Area Forum, Thursday 7th February 2019, 6.30 pm|
|vi.||25 Jan||Definitive Map & Local Land Charges Team Leader||Buckinghamshire Rights of Way Improvement Plan|
|Association of Local Councils||From||Subject|
|i.||5 Feb||Member Benefits – HR Services Partnership|
|ii.||4 Feb||BALC Mailbox||BCC News: County choose team of councillors for the new Buckinghamshire Council Shadow Executive|
|iii.||31 Jan||view from highways England on the Ox-Cam Expressway|
|iv.||31 Jan||website http://www.beag.org.uk/, which will inform those concerned about the Ox-Cam Expressway.|
|v.||30 Jan||Committee on Standards in Public Life Report|
|vi.||29 Jan||TTRO – Winslow Road, East Claydon|
|vii.||28 Jan||BMKALC 28/1/19 Weekly Update|
|viii.||24 Jan||TTRO – Various roads, Aylesbury Vale District|
|ix.||22 Jan||Dignity In care Awards 2019|
|x.||17||NALC||Loneliness Call for Evidence|
|i.||29 Feb||Thames Valley Police||Police & Crime Bulletin February 2019|
|ii.||11 Feb||CIB||Course information|
|iii.||8 Feb||Keep Britain Tidy||Join Keep Britain Tidy’s Great British Spring Clean|
|iv.||6 Feb||RTM||Living Wage Employer Accreditation|
|v.||5 Feb||EWR Alliance||East West Rail Update|
|vi.||4 Feb||Hemel Hempstead Cycling Club||9th March 2019 Event Notification|
|vii.||2 Feb||CPRE||Do you use the County’s Rights of Way|
|viii.||31 Jan||Blackwood Bayne||Bucks Rights of Way Improvement Plan|
|ix.||30 Jan||RTM||2019 grass cutting costs|
|x.||26 Jan||CPRE||Star count2019|
|xi.||22 Jan||Thames Valley Police||Police & Crime Bulletin January 2019|
|xii.||21 Jan||CIB||January 2019 – a celebration of rural communities|